June 3 Council Meeting Agenda

When: June 3, 2009
Where: Art Room
Time: 7:00-8:00 PM


Agenda:
1. BBQ planning – All (30 minutes)
2. Other – All (TBD)

Minutes from May 2009 Council Meeting

Meeting Start: 7:00 PM
Meeting Close: 8:30 PM
Attendees: Roger Boettcher, Ozzie Ahmed, Barb MacLeod, Steve Cole, Kimberly Namespetra-Sullivan, Donna White, Elizabeth Ney, Jo-Anne Hennig, Lisa Hooper, Tabatha Dominguez, Jenny Guy

1. ECO Schools:

• Jenny Guy spoke on the subject (Gr. 7 Teacher); She is currently working with 9 students implementing environmental initiatives within the school with the goal to earning an ECO School Certification (she posed the analogy to the industry based ISO program). Ms. Guy is confident that Bronze Certification is attainable this school year based on a points system taking into account many things that have already been implemented in the school.
• In order to move beyond the Bronze Certification however, the school will require a “greening project” to be in place, (see ontarioecoschools.org for more information). Ms. Guy has spoken to Dennis of Toyota Evergreen as there is money available from Toyota for this, but Toyota asks that the school community have money in place as well – they will help put together a greening plan and fundraising that goes along with it; 1st step may be maintenance of what we already have in place, ie. Trees – vandalism areas usually go with rocks for landscaping rather than wooden benches, etc. – creating spaces where kids will congregate.
• The initial plans are 4-500 dollars in cost done by landscape architecture students at the University of Guelph. It is important to note also that students can be trained and work together to maintain the trees. Suggestions were made by various council members to into additional support from TD Canada Trust or Home Depot about an Eco partnership. Roger asked that we look at whether we want to support this long term as a council, and then he would have to determine whether the staff are going to support this long term.
• Council agreed that maintenance is the most important effort to begin with, and that we would look at inviting Dennis to an early meeting next year – tentative date for October.
• Ms. Guy added that on June 5, 2009, Eco teams are meeting in Waterloo, traveling to the event in new Waterloo Region buses.

2. Budget Update:

• Parent Involvement Grant was received for the BBQ.
• TV Turnoff week cost $118.00 while $200.00 was budgeted.
• Pending Expenses: Yearbook has requested financial assistance, Hush-ups will not be ordered until Roger addresses his concerns with missing ones to date, the gym projector and mascot are both on hold from what we budgeted.
• Playground account needs to be closed because of service charges on the account.

3. BBQ:

• The cost for 2 clowns is on budget;
• Ozzie has purchased the water and will also purchase the pop;
• Pizzas are confirmed at $7.50 and Dominoes will bring a canopy and an extra person;
• Steve has the permit – firetruck is unavailable;
• The Beat will still not confirm, but to date they have nothing booked; Donna may try Dave FM to see if they will confirm instead.
• Steve is taking care of recruiting volunteers for the evening; Set-up doesn’t seem to be an issue, but serving may be;
• Order forms still need to be sent out with students (June 1st and return June 5th);
• Ozzie will take care of cash boxes;
• Airband – Council is unaware as to whether this will go forward this year; Roger mentioned that he left this with the teachers but nothing had come back – Lisa had an email about a talent show (put together by a teacher) – Lisa will email this to Roger, as we haven’t heard anything further. Steve mentioned having the dance competition students as a back-up – Barb mentioned that this wouldn’t last very long as they are short – Tabatha mentioned Cheer Sharks; Roger asked that if this happens, the liability be checked. Volleyball nets can be set up as well;
• Global Issues Group – Bracelet of Hope for HIV/AIDS in Africa – Cambridge has committed to this – Barb is hoping to have a desk to sell at with students involved. No Council Members objected.
• Tabatha brought in an example of the ESM’s free kids meal card; the estimated number that Council gave her was 250-300 units for the BBQ.

4. 2009/2010 Planning

• To be discussed at June 3 meeting