Minutes from May 21st, 2008 Council Meeting

Meeting start: 7:00 PM
Meeting close: 9:00 PM
Attendees: Steve Cole, Jo-Anne Hennig, Lisa McDonald, Donna White, Julie Croteau, Richard Marcil, Roger Boettcher, Allison Wardrop, Ozzie Ahmed, Julene Duncan, Lisa Hooper, Benedictus Soga, Elizabeth Ney (recording minutes),
Next meeting: June 4th @ 7:00 PM (Clemens Mill Art Room)

Errors and omissions from April 16th minutes
Cheesecake was totally enjoyed by all in attendance, and our thanks go to Julene Duncan for her generosity. Apologies to Julene for the mistake in the last month minutes!

CCRP Magazine Program (Mike on behalf of Tonia Kelly)
Tonia Kelly was not able to attend the meeting and a review of the program was given by Mike.
• CCRP is 100% Canadian owned, with head office in BC, competitor (QSP) is subsidiary of Reader’s Digest US.
• Can offer a full service program with Tonia doing the hands-on work promoting the sales in the school, counting money and doing paperwork.
• Confirmed that Tonia would be available to get orders to their office in time for magazines to be sent for Christmas.
• CCRP will email an offer and provide details of services in approximately 1 week.

East Side Mario’s (Tracy Gallaway)
Tracy Gallaway is the school lunch manager for East Side Mario’s Cambridge.
• Currently have 4 schools on board and want to increase to 6 or 8.
• Only one parent volunteer in the school is required.
• Food is pre-organized, in recycled containers, and placed in bins for delivery to the classrooms by student volunteers (CMAC students).
• Meals are hot, menus flexible and can include items for special diets, no peanut products, no trans fats
• East Side Mario’s prepares the forms, organizes and labels the food using a database.

The Lunch Lady (Kim Klein)
• Franchised organization which has been in business for 15 years, works with over 450 schools across Canada, have received award from Peel Board for their healthy lunches, have nutritionist on staff.
• Currently serves 14 schools in Kitchener.
• No parents needed, Lunch Lady prints menus, counts money, places a mailbox in the school for orders to be collected by students when attendance is brought to the office.
• Lunch Lady employees deliver and supervise the lunch period, provides recycling, but does not allow food to be kept on premises. If a student is absent food is not delivered.
• Parents may cancel by calling the kitchen before 8AM of the day of delivery to receive credit
• Online ordering available at www.thelunchlady.ca

Tuck Shop
Tuck Shop has provided Clemens Mill students with a valued service and our appreciation for running this program goes out to Yvonne Wood and her team of parent volunteers.
• Some concerns with the sale of Freezies were noted, and Tuck Shop parent volunteers will work with staff to rectify the problems, e.g. sell only when hot, smaller sizes, healthier alternatives if available.

Budget Update
A budget update was give by Ozzie Ahmed with inflows and outflows on target for the year. The current balance is $39,850.86.
• Richard Marcil will confirm the required paperwork for the Provincial grant application.
• A budget and council summary will be prepared by the end of the school year by Richard Marcil and submission to the board.
• School Council thanks Nadine Domingos and her mother for their help with adding up Zehr’s tapes which brought additional revenues to school council.
• One more special lunch form went out to students. Our special thanks to Jennifer Huntley and her team of parent volunteers and CMAC students for their dedication and hard work in delivering a very successful lunch program. Without their help, this program could not have happened. As one Grade 8 student summed it up, “special lunch days are the best!” Thanks Jennifer for your committed leadership.

2008 BBQ planning
Steve Cole and Lisa Hooper have been working diligently to pull together plans for the upcoming Clemens Mill Family BBQ.
• Date is Thursday June 12th 5-7:30pm.
• An order form will go out to parents the w/o May 26th , the BBQ will be promoted in the next Dolphin Talk, and posters placed around the school
• Food has been ordered.
• A volunteer schedule is in place.
• Additional BBQ planning will take place outside of council meetings.

School Update
Roger Boettcher and Allison Wardrop provided an update of school happenings.
• The music stands are not being purchased because the school band program did not continue as expected.
• Council was asked to consider other options for spending money marked for music stands such as a contribution to student planners, or to the PAL program for the 2008-2009 school year.
• Last year the school paid for student planners and asked parents for donations. Over half of the cost of planners was donated to the school by parents.
• Currently the school has a boomerang lunch program for garbage to be carried home with students. This program is still in need of everyone’s commitment for the reduction of school garbage and increased re-cycling.
• A character development program will be in place for the next school year, which will connect spirit days with programs in the school.

2008 -2009 Preliminary Plan
A preliminary plan for next year’s school council was handed out. More discussion will follow at the June meeting, which has been scheduled for June 4th, in advance of the BBQ.

Meeting adjourned at 9:00 pm.