Meeting close: 8:30 PM
Attendees: Ozzie Ahmed, Steve Cole, Jo-Anne Hennig, Jennifer Huntley, Julene Duncan, Lisa Hooper, Richard Marcil, Lisa McDonald, Alison Wardrop
Next meeting: April 16th @ 7:00 PM (Clemens Mill PS, Art Room)
Financial Update
Ozzie reviewed the monthly budget statement. The current account balance is $39,282.89. Fundraising remains on track, with projected inflows expected to meet targets. Outflows have materially increased year-to-date as equipments and materials are purchased, all as per budget.
2008 Seminar Planning
Richard continues to work with the Water Regional Police on a date for the parent Internet safety seminar. Preliminarily, Tuesday April 8th is the first workable date for all. Once confirmed, communication of the event will begin through the Dolphin newsletter, posters and notes to parents. A second seminar is also being researched, focusing on children and self esteem. Early May would likely be the best timeframe for the delivery of such a seminar.
Richard indicated that The Boundary Study Working Group has begun assessing options, all of which do not impact the Clemens Mill PS population. However, this is still early in the process. Minutes of the March 4th meeting will be posted on www.clemensmill.ca, and the next meeting is scheduled for April 1st at Ryerson PS.
Lisa Hooper provided detailed considerations for the June 12th BBQ:
• Preliminary timing is 5:00-7:30PM
• Steve Cole will secure an event permit from Waterloo Region
• BBQ’s have been booked though other options will also be investigated
• Purchasing hotdog meat will not be a problem
• Dominos Pizza is confirmed
• Need to purchase many incidentals, including ice, soap, gloves, etc.
• Steve has begun calling people on the volunteer list
• The team will look at the opportunity to involve the police and fire department in the event
• It was agreed to ask people to bring their lawn chairs as opposed to book/rent tables; a music event remains of interest, though it’s imperative that it not consume undue time and resources; it may be easier to approach looking radio stations, e.g. Beat 91.5, Kool FM , etc.
• Alison will see if a student/group can coordinate “paparazzi” pictures
• Richard will begin developing a spreadsheet that captures activities, materials, costs, tasks, volunteers, etc.
2008-2009 Fundraising
Thank you to all who have contributed to the 2008-2009 fundraising survey. In summary, council believes it will be most productive and timely to maintain the three key programs we ran in 2007-2008, i.e. magazines, Treasures Book and special lunches. These appear to be well received by the parent community, and deliver the needed funds for the school. In upcoming meetings, Steve will ask the Treasures Book group to present the 2008-2009 program. Richard will do the same with the Readers Digest QSP program. It would also be useful to review the special lunch program, i.e. issues and opportunities.
Rewards & Recognition
The group had a brief discussion about rewards and recognition for parent volunteers. Specifically, a number of parents have expended significant time and effort at the school, though there is no process to recognize and thank these people for their contributions. This topic will be again reviewed at upcoming meetings.
School Update
Alison shared with the group that the third semester had begun, and that the months of April, May and June will likely be the busiest of the year. On deck are report cards, school trips, track & field and graduation. At the next meeting, the team will review Bill 212.
French Immersion Resources
Richard asked about resources available to parents with children in the French immersion stream. Specifically, some parents have expressed an interest in resources to understand and support their kids as they journey through this demanding program. Alison indicated that there were no Board sanctioned resources per se, though she will ask French immersion teachers for recommendations. Such resources could be added to clemensmill.ca and published in an upcoming Dolphin newsletter.
Meeting adjourned at 8:30 pm.
